Housekeeping
Every room has one status, and housekeeping, the front desk and the manager all read the same one. Nobody phones the floor to ask.
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The day, end to end
The day's plan is published before the first shift: 18 turnovers, 16 stayovers, 4 arrival checks. Each room's minutes come from what is in it, so the Plan shows each person's hours against their shift.
Water from the bath in 309 is coming through the ceiling of 209. The head of housekeeping takes both rooms out of order, each with its reason and an end date: Saturday. A task opens on each room.
Each room attendant has the day's rooms on a phone, those with an arrival first. A turnover lists what to bring: linen for each bed, a towel set for each guest, the minibar refill.
A preview: the list follows the room until you start. Everything on it counts as OK unless you say otherwise.
2 towel sets · 1 bed linen 180 · 2 robes · minibar refill · 4 espresso pods · 1 spare toilet roll
Made from what is in this room.
The room attendant
The day's rooms, arrivals first. Start a room, walk its list, tap only what is wrong. The buttons, the reasons and what to bring are in the attendant's own language, one of six.
The supervisor
A supervisor inspects against the list the room was cleaned by, and marks only what fails. The room gets a score, and what failed becomes a task on the thing. A room that passes is inspected, and ready. You decide who inspects, and whether a room waits for it.
The front desk
Today's arrivals, the rooms in house and the departures, with the rooms that are not ready. A room that becomes ready shows a few seconds later. The desk reads; it does not change the plan.
The head of housekeeping
Each person's rooms, their hours against the shift, and the room they are in now. Drag a room from one person to another, or share the unassigned rooms evenly. The standard is yours: edit its steps and their minutes in Vabumi.
Off the home floor: 301, 302, 303, 304, 305, 306
The manager's screen
Housekeeping in the workspace on Friday at three. Both guest floors on the rack, and Floor 2 on the model: Rooms 309 and 209 out of order, and the two arriving rooms still to clean.
Floor 320 rooms · 2 dirty · 10 arriving
Floor 220 rooms · 1 dirty · 12 arriving
Site › Vabumi Hotel › Floor 2
Draft screenshot
Dirty, clean, inspected, out of service or out of order. Each room is in exactly one, and it means the same to housekeeping, the front desk and the manager.
01 / 13
One status per room
Dirty, clean, inspected, out of service or out of order. Each room is in exactly one, and it means the same to housekeeping, the front desk and the manager.
Maintenance
A step that is Not OK becomes a task on the thing itself, for the team you set for that kind of fault. Anything else is reported on the room, from the phone or by WhatsApp.
Your PMS
Room status moves both ways between Vabumi and your PMS. We fit Vabumi to the PMS you use.
What a head of housekeeping asks before a demo.
No. Your PMS keeps the guest and the booking. Vabumi keeps the rooms' work: who cleans what, what is clean, what is out.
Status moves both ways. A room done in Vabumi goes to your PMS; a room your PMS changes shows in Vabumi. Each side picks up the other's changes at the next exchange.
They start from two standards, a Departure clean and a Stayover service. The list for each room is made from what is in that room, so you do not write one per room type. You edit the steps and their minutes in Vabumi.
No. Everything counts as OK, and only what is wrong gets a tap. Pressing Done records the rest as OK, in the room attendant's name.
It stays out. Rooms 309 and 209 went out on Friday morning, each with a reason and an end date. When Saturday came, nothing returned them by itself. The head of housekeeping returned them once the ceiling was dry. If your PMS returns a room, Vabumi follows it.
No, that is your choice. One setting decides whether a room is ready as soon as it is clean, or only once it is inspected. An inspection adds a second pair of eyes, a score, and a task for whatever the clean missed.
Vabumi works in six: English, Norwegian, German, Spanish, Portuguese and Polish. Each person chooses their own for the buttons, the reasons and what to bring. The steps of a list are in the language your standard is written in.
A phone with a browser. There is nothing to install.
Record the absence and that person cannot be given rooms. Drag their rooms to the others; each one stays where you put it.
A manager ticks the rooms leaving, and Vabumi plans their turnovers. You do without the arrival and guest marks, and the front desk's list of arrivals.
Tell us about your hotel: how many rooms, and which PMS you use. Send the request, and we get back to you by email.