Operations on
Autopilot
See everything happening across your hotel in real time — housekeeping, reception, maintenance. Vabumi gives every team the view they need and gives you the control you’ve been missing. The operation runs itself, and you finally see all of it.
Your building, finally on one screen
Vabumi runs alongside your PMS as the layer for everything that happens inside the building. Every floor, room, surface and piece of equipment is a point on one shared model. A problem reported by voice note, WhatsApp, a QR scan or a failed check is structured, placed on the exact spot it happened, and sent to the right person — then done, with photo proof, on a record that doesn’t disappear when the shift ends.
One model.
Every task is pinned to the exact place it belongs, across every floor and every property.
One queue.
Repairs, inspections, complaints and failed checks are all one kind of thing: a Task. Nothing lives in a side channel.
One login.
Every property in your group, every team, one place. One predictable price.
THE CORE
Your hotel, aware of itself.
Most software bolts AI onto an old system as a feature. Vabumi is built the other way around — two things sit at its core, and everything else is built on top of them.
A live 3D model — it knows where
Your property as a living three-dimensional model. Every floor, room, asset and surface is a real place with real coordinates — not a row in a spreadsheet. Vabumi always knows the exact spot, and how it connects to everything around it.
An intelligence engine — it knows what to do
Running on that model around the clock: it sees who's working, what's overdue, what just broke and what's coming — then decides, reassigns and reprioritises in real time, before a person would even catch it.
We call it 3DI.
3D Intelligence. Put a building that knows itself in space together with an intelligence that never stops thinking, and you get something no PMS or checklist can be — a tool that works constantly in the background, quietly running your hotel.
This is the part no one else has — the difference between software that records your hotel and software that runs it.
CORE MODULES
Everything inside the building, handled
Floor 2 · Room board
LIVE201
Clean
202
Dirty
203
In progress
204
Clean
205
Blocked
206
Inspected
The whole turnover, drafted before your team clocks in
Vabumi reads checkout and occupancy data from your PMS and drafts the day’s turnover and stayover lists before the first shift starts. Each room moves through a clear six-state cycle, from dirty to inspected, so anyone can see where it stands at a glance.
Assignments follow real checkouts, not a sheet printed this morning.
A failed cleaning check becomes a maintenance handoff that blocks the room until it’s resolved.
Front desk sees the live clean status of every room the moment it changes.
One queue for everything that needs doing
Every repair, inspection, complaint and failed check is the same thing in Vabumi: a task, pinned to the exact spot on the building model where it happened. There’s no separate ticket system, work-order tool or maintenance log to keep in sync.
Captured by voice note, WhatsApp, a QR scan, manual entry, or a routine that failed.
Assigned to your team, or handed to an outside contractor who gets a link and needs no login.
Closed with a photo and a timestamp, on a permanent, auditable record.
Recurring work that schedules itself
Set a routine once and Vabumi generates the work each time it’s due, from daily checks to annual servicing. Seasonal and one-off jobs sit on the same timeline, so nothing depends on someone remembering it.
Any cadence: daily, weekly, monthly, yearly or a fixed seasonal date.
A failed checklist item turns itself into a tracked follow-up.
Shifts and absences flow in from your HR and rota tools.
One calendar merges routines, tasks, shifts and absences into a single view.
Live, two-way, and quietly in the background
Vabumi connects to your PMS and stays in step with it in real time. It reads occupancy and checkout so cleaning follows what’s actually happening, and writes clean status back so the front desk sees rooms turn ready without anyone phoning it in.
Reads occupancy and checkout to drive the day’s cleaning.
Writes room status back, so departments never fall out of sync.
Live with Opera Cloud today; Host and Mews next.
No guest personal data is stored.
Proof you did the work, without building a report
Every task, photo, check and handoff is recorded as it happens, so your audit trail builds itself. When an inspection or a brand-standard review comes around, the evidence is already there.
A monthly compliance PDF, generated for you.
A live completion-history feed across every property.
A manager dashboard for what’s happening right now.
THE ENGINE
One thing happens. Every queue adjusts.
Mid-shift, 312 runs a late checkout and Sofia logs an AC fault while cleaning 308. Both are already working — so the engine re-sequences what’s left: it pushes 314 before 312, and re-routes Tom to the 308 repair before he finishes HVAC. No calls made.
A better day for everyone in the building
RECEPTION
They always have a real answer for the guest.
Reception sees the whole floor live — which rooms are clean, which are being turned over right now, and where each housekeeper is working. A guest who arrives early doesn’t get “let me check” — they get “your room’s being finished now, fifteen minutes.”
See every room’s status live — and which room each housekeeper is in
Tell a waiting guest exactly when their room is ready — “finishing up now,” “fifteen minutes”
A complaint becomes a tracked task, assigned and followed to done — “we’ll have it fixed within the hour”
WHY IT MATTERS
It all adds up to a better stay
A building that runs smoothly is something the guest only feels, never sees. When the operation keeps up, the wins are concrete: a room ready in time to sell one more night, a problem caught before it becomes a complaint, an issue during a stay handled in minutes instead of hours.
One more room sold
A faster, predictable turnaround means a room is ready when the next guest arrives, so you can take the late booking instead of turning it away.
One less complaint
A failed check or a maintenance issue is caught and resolved before the guest ever runs into it, not after they have written the review.
Handled mid-stay
When something does happen during a stay, the right person is on it in minutes, because the engine already knows who is free and closest.
Why partners choose Vabumi
PARTNER
“We replaced three separate systems with one that actually fits how we work. The bot feels like a secretary on the team, keeping everyone in sync.”
I. Magnesen, GM, Austbø Hotell
Built to be easy to say yes to
Live in about four weeks
No long setup project.
No minimum contract
Stay because it works.
One predictable price
Every property, one login.
EU-hosted
Never used to train AI.
No guest data stored
Room and status only.
SEE IT LIVE
Walk your own building, right here
This is the real interface, not a video. Spin the model, open a floor, tap a room, and watch a reported problem land on the exact spot it happened. No signup, no sales call — just the product.
SEE IT FOR YOURSELF
Talk to us.
A real conversation about fit.
Running a hotel the old way means clipboards, group chats, and things that fall through the cracks. If you’re ready for something that actually nudges your operation in the right direction, we’d like to hear from you.
Vabumi gives your team transparency, efficiency, and a way of working that respects everyone in it. We build custom for smaller groups, so the tool meets your operation where it is.
You tell us how you want to work, and we shape Vabumi around it. Not the other way around.
We’re a small team across Europe. Let’s start with a call, and if it feels right, we’ll come to you in person.